Notice

A notice is a formal communication between individuals, businesses, or legal authorities. It is a concept describing one party's awareness of information sent by another party. Notice is a form of summons authorized by an entity after they are either in violation of law or need to deliver a message to a group. It is a formal and concise tool designed to provide time-sensitive information and serve as a formal record in workplaces and legal matters. 

 

Types of Notice 

Notice is used in different situations, from legal disputes and business agreements to employee termination and rental contracts. 

Notices can be classified into different types: 

• Legal Notice 
• Public Notice 
• Business Notice 

Legal Notice 

A legal notice is a way of communicating formally before taking any legal action. The sender informs the receiver about the concerns and grievances, giving them a chance at rectification before moving the motion to court. 

The legal notice is usually served for: 

• Consumer Complaints 
• Breach of Contracts 
• Property Disputes 
• Employee Termination or Dispute over Salary

Public Notice 

A public notice is an official announcement to inform the general public about important matters such as government regulations, auctions, or legal proceedings. 

The public notice is usually served for: 

• Government-related Announcements 
• Public Auctions 
• Court Orders 

Business Notice

Companies send out a business notice to provide information to employees, clients, or stakeholders about any updates issued. 

The business notice is usually served for: 

• Employee termination or a warning 
• Company policy reform 
• Meeting announcements 

 

Format of Notice 

The format of a notice has specific objectives, such as clear communication, helping convey urgent information, serving as a formal record in legal matters, and sometimes including digital accessibility, depending on the type and mode of conveyance. 

The key features of the format of notice are: 

• Notice should be short and direct
• Notice should follow an organized structure with a clear title 
• Notice should have official recognition like signature and date 
• The target audience should be evident in the notice 
• The notice should have contact information 

Standard Notice Writing Format 

A notice follows a fixed format: 

• Name of Organization
• NOTICE (Bold & Centered) 
• Date (left aligned) 
• Subject (clear bold Bold Heading) 
• Body (Clear and Concise Message) 
• Contact Information 
• Signature, Name, and Designation of the Issuing Authority 

Sample of Notice Writing 

There are different types of notices issued, each with a different subject and body; let us look at a few examples to draw a clear picture. 

School Notice Example 

 

YOUR SCHOOL NAME   NOTICE    06 February 2025  Lost and Found—Lost Wallet  All students are hereby informed that a black leather wallet was found in the back seat of the school library on 5th February 2025. The wallet owner can come and collect it from the school office after providing valid identification.  For further details, contact the undersigned.  Signature  Rahul Sharma  ( Head Boy )

 

Office Notice for Holiday Announcement 

 

XYZ PVT. LTD    NOTICE    06 February 2025  Holiday Notice for Christmas  This is to inform all the employees that the office will remain closed on 8th February 2025 because of Christmas. Regular working hours will resume on 9th February 2025. For further details, contact the HR department.  Signature  Rohit Sharma  ( HR Manager )

 

Legal Notice for Non-Payment of Rent 

 

LEGAL NOTICE   06 February 2025 From:  Rajeev Kumar  Flat No. 123, 345 Street, Bangalore  Email: xxxxx@gmail.com Phone: X To:  Ravi Sharma ( Tenant )  Flat No. 123, 345 Street, Bangalore   Non-Payment of Rent  Dear Mr. Sharma,  You are notified that you have failed to pay the rent for the last six months (August 2024-January 2025). The total outstanding amount is INR 1,20,000.  Immediate action is required.  You must clear the dues within 15 days of receiving this notice. Failure to do so will result in legal proceedings under the Rent Control Act of 2023. This notice has also been sent via email and WhatsApp per legal provisions.  For any clarifications, contact me at xxx@gmail.com or WhatsApp: xX  Signature  Rajeev Sharma  ( Property Owner )

 

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Frequently Asked Questions (FAQs) 

Why is notice writing important? 

The purpose of the notice is: 

• Formally communicate important information 
• Notices are used in several settings, such as schools, offices, and legal matters 
• It updates people about events, updates, reforms, or request 
• It ensures that messages are conveyed immediately 

What are the features of a notice? 

The key features of the format of notice are: 

• Notice should be short and direct
• Notice should follow an organized structure with a clear title 
• Notice should have official recognition like signature and date 
• The target audience should be evident in the notice 
• The notice should have contact information 

What is the difference between a legal notice and a regular notice? 

A legal notice is a formal document that sends out legal matters such as payment or acceptable notice to the recipients, which mainly include: 

• Legal References 
• Clear Consequences of the Action 
• Specific Deadline 
• Formal and Official Language